The Right Way To Unplug When You’re On Vacation

Vacations are for unplugging: we all need to escape the daily grind from time to time, after all. But that doesn’t have to mean unplugging from the entire internet. In fact, you may have a more enjoyable and meaningful vacation by staying connected–as long as you’re staying connected to fun, friends, and family, rather than to work.

That takes a combination of planning, tech tricks, and self-discipline. In an ideal world, you’d work-proof your devices and online activities so that you could use the phone, computer or internet without coming into contact with any work-related stuff.

But many of us simply aren’t in a position to take completely off-the-grid downtime, so you’ll need to figure out just how disconnected from work you can be so you can appropriately minimize the frequency and duration of your work-related check-ins and trigger each of those check-ins manually (so you won’t be tempted to respond to the ping of each incoming message). It will also be essential to draw a clear line between work and personal technology use.

Plan before you go.

Whether you’re planning to disconnect from work completely or simply to keep your work time minimized, you need a clear plan for how you’re going to use your devices while in vacation mode.  Ask yourself these questions:

What’s the least amount of work connectivity I can get away with? Understand your office culture and separate your colleagues’ expectations from your own anxiety. If the idea of ignoring all your work email fills you with fear, is that because you like to be in touch, or because you really could lose your job if you disconnect? What is the minimum connectivity that will be accepted at your job?

What do I still want to use technology for while I’m away? Make a list of the specific ways you want to use your phone, tablet or computer while you’re on vacation and limit your tech use to what’s on that list. (This will focus and constrain your tech use more effectively than making a list of online activities to avoid.) For example, I am using the fantastic app RoadTrippers to organize my family’s itinerary and activities, an Evernote notebook as my personal travel guidebook, Yelp as a travel journal, and Facebook to stay in touch with friends.

Which accounts will I disconnect from? It’s easier to disconnect from entire networks or accounts than to ignore work-related correspondence once it hits your radar. So once you know what you want to keep doing—and how much you can stop doing—identify which accounts you’ll stay away from and plan accordingly, setting up vacation messages or alerts as necessary. If you use email, social media, or text messaging for a combination of personal and professional conversations, get clear up front about how you’re going to draw the line between what counts as work and what counts as play.

What do I and my fellow travelers expect from one another? Your work colleagues aren’t the only ones you need to consider. If you’re traveling with friends or family, get clear up front about your technology game plan. Agree on when it is and isn’t ok to use your devices – for example, you may agree that it’s fine to read the morning news on your tablet over breakfast, but not ok to check sports scores over dinner.  Setting shared expectations about tech use is especially important if you or your fellow travelers have kids you’re trying to keep offline or off-screen.

Prepare to leave. The work of disconnecting begins well before your vacation. Here’s how to set expectations – and set up technology – to increase the odds that you’ll be able to unwind without unplugging completely.

Plan some out-of-cell-range travel. Whether it’s a few days at an off-the-grid cabin or a few hours in a wifi-free plane, it’s great to be truly incommunicado for at least some portion of your vacation. This allows you to sincerely set the expectation that you will not be reliably reachable, making it easier to assert control over how much or how often you’ll check in.

Set up a vacation email address. It’s hard to avoid your work email while you’re on vacation if opening your inbox is the only way you can access certain information or check if there’s a crisis with a key client. You may find it easier to avoid peeking if you set up a separate account to use during vacations. Share the address only with the people you really want to stay in touch with while you’re away (like your spouse, house-sitter, or traveling companions). Use mail rules and filters on your work account to automatically forward any travel-related emails to this address (flight confirmations, for example), as well as any key messages (like any email message from a key client or from the company CEO).  Just make sure you don’t reply to messages from your secret address, or share that address with more than a couple of people, or it defeats the whole purpose.

Set up a smart out-of-office reply. When you set up the vacation auto-responder message on your primary work account, write a message that helps you avoid the dreaded backlog that typically awaits your return: let your correspondents know that you may not review all the messages you receive in your absence, and that they should email you again after X date if they need a reply. As a courtesy, provide an alternate way of addressing their issue more quickly, such as contacting your assistant or colleague. If this isn’t a possibility given your clients or prospects, set up a more conventional message for external correspondents and then set up rules and filters so that their messages are automatically filed in a separate folder where you can review them promptly without being sucked into the rest of your inbox.

Move travel info out of your email. TripIt is an itinerary manager that you can connect directly to your email account; it monitors incoming emails for anything that looks like a travel confirmation, and puts it into an itinerary you can access from the web or the TripIt app on your phone or tablet. Not only does this keep you out of your inbox, but it gives you a more convenient way of tracking travel details or sharing them with your fellow-travelers.

Set up a check-in schedule. If you are planning to check your business email or voicemail during you holiday, set up a schedule in advance. Maybe you’re going to look at your email for 15 minutes every morning, or twice a week after the kids have gone to bed.  Talk with your traveling companions about this schedule so they know when you’re going to be in work mode. And share your game plan with your colleagues, so that they know if and when you will be checking work-related email.

Pack only personal devices. The easiest way to separate work from play is to leave your work phone and work computer at the office. This doesn’t mean having to go out and buy new hardware; for your phone, for example, you can buy a pay-as-you-go SIM card, so that you can use the device without using your work number. Similarly, you can set up a separate user profile and account on your computer. Another trick is to get a set of walkie-talkies: that way you can stay in touch with the rest of your travel party, even if you turn off your phone or go out of cell range.

Adjust while you’re away. The moment your vacation begins, implement your disconnection game plan by making the following tweaks to your devices.

Turn off notifications. Disable any work-related notifications on your phone and computer for the length of your vacation. On a Mac or iOS device you can disable notifications on an app-by-app basis or by using do not disturb; Android users can turn off notifications for individual apps or download an app that lets them turn off notifications globally. Windows users can get away from notifications by using an alternate user account on their computer, or by turning off reminders associated with an individual application like Outlook. And don’t just do this for email and calendar reminders: I share Evernote notebooks with some of my colleagues, so even though I disconnected from email over my last vacation, my work brain got reactivated when Evernote notified me of a new note titled “Things to discuss with Alex when she gets back.”

Limit access to work-related accounts. You can go a step beyond turning off your notifications and disconnect from certain accounts altogether. For example, since all my work-related social media accounts are connected to HootSuite, I sign out of HootSuite for the duration of my trip, and use an alternate app to check my personal Twitter account – and only my personal account.

Get yourself on board. The biggest obstacle to disconnecting isn’t technology: it’s your own level of commitment or compulsion when it comes to work. If you work 80 hours a week, 50 weeks a year, you may find it pretty hard to get your head out of the office – and even harder to break the Pavlovian association between hearing the ping of an incoming email and immediately shifting into work brain.

That association is exactly why it’s so useful to develop strategies that put your devices in vacation mode. You probably don’t leave Oreos in the cupboard when you’re dieting; for the same reason, it’s best to put work out of arm’s reach when you’re on vacation. Instead of relying on sheer willpower to keep you from checking in on work, you can use your vacation tech setup – and a little up-front planning – to support your efforts to minimize work time.

With that setup in place, you’ll be able to enjoy the benefits of online connectivity and digital tools, as well as the benefit  of disconnecting from work. And instead of apologizing for bringing a phone on vacation, you’ll be able to relax even with your devices in tow.

The story was originally published in the Harvard Busines Review.

About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.

 

U.S. Commercial Real Estate Market Continues To Improve

The outlook for all of the major commercial real estate sectors is slightly improving across the country despite disappointing economic growth during the first quarter of 2014.

According to the National Association of Realtors quarterly commercial real estate forecast and its chief economist Lawrence Yun, the sluggish growth experienced in the first quarter is not indicative of the actual health of the economy.

“Gross Domestic Product should expand closer to 3% for the remainder of the year,” Yun said. “The improved lending for commercial loans and continuing job gains we’ve seen this spring bode well for modest progress in commercial real estate leases and purchases of properties.”

However, Yun cautioned that with rising long-term interest rates on the horizon, consistent economic growth is imperative to solid commercial real estate investment in the years ahead.

National vacancy rates in the office market are forecast to decline 0.2 percentage points over the coming year, while international trade gains continue to boost use for industrial space, which forecasts a decline of 0.3 points.

The outlook for personal income and consumer spending is favorable for the retail market, likely leading to a vacancy decline of 0.2%.

“The multifamily sector continues to be the top-performer in commercial real estate with the lowest vacancy rates. However, tight availability, despite new construction, is causing rents to currently rise by nearly 4% annually in many markets,” said Yun. “Many renters who are getting squeezed may begin to view home ownership as a more favorable, long-term option.”

NAR reported earlier this month in its annual “Commercial Member Profile” that despite sub-par economic expansion, Realtors who practice commercial real estate saw an increase in sales transaction volume and medium gross annual income in 2013.

NAR’s latest “Commercial Real Estate Outlook” offers overall projections for four major commercial sectors and analyzes quarterly data in the office, industrial, retail and multifamily markets. Historic data for metro areas were provided by REIS Inc., a source of commercial real estate performance information.

Office Markets
Office vacancy rates should decline from an expected 15.8% in the second quarter of this year to 15.6% in the second quarter of 2015. Currently, the markets with the lowest office vacancy rates in the second quarter are New York City and Washington, D.C., at 9.4%; Little Rock, Ark., 11.5%; San Francisco, 12.6%; and New Orleans, at 12.8%.

 

Office rents are projected to increase 2.5% in 2014 and 3.2% next year. Net absorption of office space in the U.S., which includes the leasing of new space coming on the market as well as space in existing properties, is likely to total 39.7 million square feet this year and 49.8 million in 2015.

 

Industrial Markets
Industrial vacancy rates are anticipated to fall from 9.0% in the second quarter to 8.7% in the second quarter of 2015.

The areas with the lowest industrial vacancy rates currently are Orange County, Calif., with a vacancy rate of 3.5%; Los Angeles, 3.9%; Miami and Seattle, 6.0%, and Palm Beach, Fla., at 6.5%.

Annual industrial rents should rise 2.4% this year and 2.6% in 2015. Net absorption of industrial space nationally is seen at 107.8 million square feet in 2014 and 107.1 million next year.

Retail Markets
Vacancy rates in the retail market are expected to decline from 10.0% currently to 9.8% in the second quarter of 2015.

Presently, markets with the lowest retail vacancy rates include San Francisco, at 3.2%; Fairfield County, Conn., 3.8%; and San Jose, Calif., at 4.7%. Northern New Jersey; Long Island, N.Y.; and Orange County, Calif., all have a vacancy rate of 5.3%.

Average retail rents are forecast to rise 2.0% in 2014 and 2.3% next year. Net absorption of retail space is likely to total 11.5 million square feet this year and 19.6 million in 2015.

Multifamily Markets
The apartment rental market (multifamily housing) should see vacancy rates edge up from 4.0% in the second quarter to 4.1% in the second quarter of 2015, with added supply helping to meet growing demand. Vacancy rates below 5% are generally considered a landlord’s market, with demand justifying higher rent.

Areas with the lowest multifamily vacancy rates currently are New Haven, Conn., at 2.3%; Ventura County, Calif., 2.4%; and New York City; San Diego; Hartford, Conn.; Oakland-East Bay, Calif., and San Diego, at 2.5% each.

Average apartment rents are projected to rise 4.0% this year and in 2015. Multifamily net absorption is expected to total 221,400 units in 2014 and 173,100 next year.

The story was originally published on Pleasanton Weekly.

About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.

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The Stability of Commercial Real Estate

When the U.S. housing market boomed and busted in the past decade, commercial real estate was comparatively placid. Prices were more stable, there was little overbuilding, and bankruptcies never soared. The question is why. A research paper attributes the stability of commercial real estate at least in part to the “civilizing influence” of real estate investment trusts, which are a bigger presence in the market than they are in housing.

“REITs played a central role” in discouraging speculation in commercial real estate of the kind that led to doom in housing, write the authors. “Commercial markets stayed in balance throughout the biggest real estate bubble in the United States since the 1920s.”

The study, which appeared in the Journal of Portfolio Management, is by Frank Packer, head of economics and financial markets for the Bank for International Settlements in Hong Kong; Timothy Riddiough, a real estate professor at the University of Wisconsin Business School; and Jimmy Shek, a BIS statistical analyst. The article appeared in the journal last year but hasn’t received much attention outside REIT circles.

The authors’ hypothesis is that REITs increase the transparency of the real estate market, allowing investors to spot overvaluation or undervaluation quickly. If a big construction project is announced in, say, Los Angeles, and REIT prices fall, that’s a signal to other builders and lenders that L.A. could be getting overbuilt. It helps that REITs are ongoing concerns that have a strong incentive to be perceived as reliable because “management reputation and consistency over time are critical to continued affordable access to capital markets.”

The proof of the hypothesis, the researchers say, is that overshoots and undershoots of construction in the U.S. office building market were more moderate at times when REITs had a bigger market share. They presume that the rest of the market pays more attention to the REITs at times when their market share is bigger. To zero in on the impact of REITs’ market share, they held constant two other factors that might affect office building construction, namely the prices of buildings and the cost of construction. Similar effects were found in other commercial real estate sectors in the U.S., as well as with office buildings in Japan.

That’s not a perfect demonstration because other, unseen factors could have affected the construction of office buildings over time that the researchers didn’t measure. The authors acknowledge that markets have also moderated in European and Asian countries that don’t have well-developed REIT markets. The case would have been stronger if the researchers had shown big differences in metro areas, based on their relative REIT penetration, but Riddiough tells me that “getting that level of detail was problematic for us.” Says Riddiough: “We’re the first ones who have done something like this. That said, there’s better ways to do it.”

The chart at the top of this article shows prices, not construction volumes, for single-family homes and office properties. The scale is set so that each index has a value of 100 at its lowest point after the financial crisis.

Riddiough is a member of the investment advisory council of the National Association of Real Estate Investment Trusts, but he says that his research was conducted independently and none of the researchers received support from the REIT industry. “They knew nothing about this research until I finished the paper.”

No surprise, though, that NAREIT likes the results. “The Riddiough, Packer, Shek study makes it clear that REITs provide real benefits for the broader commercial real estate industry, for investors and for our nation’s economy,” NAREIT Chair Ronald Havner Jr., who is chairman, president and chief executive officer of Public Storage, wrote in REIT Magazine earlier this year.

The story was originally published on BusinessWeek.

About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.

 

Real Estate Peace of Mind with The Sundance Company

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Why do business owners and investors look to The Sundance Company? Because finding the right office, retail or industrial space can be a daunting task that requires a lot of time and resources. With leases running five to 10 years, it’s often a process that few within a company have experienced. For a business that signs on for the wrong space, it will also be a problem it must live with for years to come.

The Sundance Company is here to help you and your business accelerate your success in a new Boise Valley office, retail, or industrial space by taking advantage of our in-depth expertise, shared sense of initiative, and unparalleled ability to collaborate and deliver.

Our approach at The Sundance Company seeks a complete understanding of the market dynamics and demographics to help ensure your company has a bright and robust future. Having a commercial real estate expert like The Sundance Company on your side will make a big impact on your bottom line, and the professional and knowledgeable staff will help deliver the best client experience so that you can find the right Boise Valley commercial real estate space for your business.

The Sundance Company specializes in the Boise Valley market and can help you find the ideal location for your business. Since 1976, The Sundance Company has worked on commercial real estate matters every day of the week all year long, which allows you the time to focus on the demands of your company. The Sundance Company can provide you with more choices than you would otherwise uncover on your own, and that will provide you with significant value to the transaction saving you time, effort, and money.

About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.

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About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.

How To Find Focus In The Office

In its simplest sense, mindfulness means balancing the intense pace of life with being fully present in the moment, which many can agree is easier said than done – especially in the office. Employees in North America, for instance, lose 86 minutes per day due to a variety of interruptions in the workplace, and according to a recent study from Steelcase, only 58 percent of workers reported being able to work in teams without being disturbed.

Life is full of distractions, but workers nowadays are still expected to be “always on,” an ironic metaphor given the proliferation of technology in recent years.

Mental fatigue occurs when we’re often at our busiest, and so at Steelcase we’re asking ourselves, how do we design workplaces that offer workers opportunity for moments of rest, rejuvenation or deep focus free from distractions.

My team has recently completed a comprehensive study on wellbeing at work, and found mindfulness to be one of six dimensions of well-being that the workplace can help improve.

As part of our study, researchers identified and developed design concepts that companies can incorporate into their workplace to help encourage mindfulness by enhancing employees’ ability to concentrate and make thoughtful choices amid distractions and disturbances:

  • Offer spaces where people can seek solitude and respite, or connect with others without distractions or interference.
  • Design areas that allow workers to control the amount of sensory stimulation they are exposed to and enable them to amp it up or ratchet it down.
  • Create spaces that help people stay focused as they interact with others one-on-one and eye-to-eye.
  • Offer places that are restorative and calming, which can be achieved through materials, textures, colors, lighting and views.

Take a look around your own office – how many of these principles ring true of the design and environment in your workspace? This issue isn’t distinct to employees alone. It is a bottom-line issue that can potentially affect the entire organization.

Thirty-six percent of a person’s time is spent working. By creating spaces that help people reconnect with what makes their work fulfilling, employers can help ensure that 100% of that worker’s time is helping to build a better work product and a stronger bottom line.

The story was originally published on Steelcase.

About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.

 

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