As business professionals make continued efforts to improve their bottom line, one solution that is readily available to them is eliminating the waste of paper at the office. And in today’s modern office, there there are several tools that can assist with these efforts.
Monitors: Using one or two monitors that support two side-by-side 8.5-inch by 11-inch documents is the most important tool in a paperless office. This enables professionals to work on one document while reviewing the other, eliminating the need to print a document to review it. Most laptops designed in the last four years support two screens (laptop and monitor), and any large-screen monitors (21 inches at 1600 x 1200 resolution or higher) are good for supporting multiple documents on one screen. Users should note that higher resolution is always better and ensures maximum performance.
Laptops and tablets: Since computers are an essential part of going paperless, professionals should consider buying a lightweight laptop or a tablet. If the device is easy to carry, users are more likely to take it with them to meetings or to work from home. The portable devices also allow professionals to fax or e-mail documents to clients from remote locations..
Digital Fax Services: Fax machines shouldn’t be viewed as pieces of hardware anchored in the office, but rather as client-driven scanners to a digital file cabinet. Whether professionals use j-fax, e-fax, or another service, they should think about dumping their dated fax machines as soon as possible. Switching to an electronic fax service that allows brokers to send and receive faxes in their e-mail boxes eliminates excess paper and has a minimal cost per month.
Scanners: Scanners are important office equipment that vary greatly from brand to brand, but it is importnat that the scanner you use can hold 30 pages, scan both sides of a page in seconds, automatically adjust for color or black-and-white documents, and save to PDF through one button. It also is important to have a scanner on each desk to work toward freeing documents from their digital analog format.
Software: As for the right software to use, only two tools are needed: one to read, edit, and manipulate documents and another to search them. Adobe Acrobat is the industry standard for creating, reading, and filing of digital documents. Using an effective search engine such as Google that can read documents is another software option for the busy professional out of the office a lot.
About The Sundance Company
Established in 1976, The Sundance Company has the experience to help you with your commercial real estate needs throughout the Boise Valley. If your requirements include property management, leasing, real estate development, project planning, construction or space planning then look to us. The Sundance Company has more than 1.5 million square feet of office and industrial space available in prime locations in the Boise metropolitan area. More information is available at www.sundanceco.com or 208.322.7300.